Skills Development Administrator

  • IOPSA
  • Edenvale, South Africa
  • Jul 30, 2018
Full time Admin-Clerical Training

Job Description

The Skills Development Administrator is expected to (but limited to) co-ordinate and administer the range of learning and development activities and projects and ensure the development and maintenance of sound systems and processes.

Responsibilities will be developed and finalised over time and will include but will not be limited to:

1. Learning and development support

1.1 Establishing systems and procedures to ensure the efficiency and effectiveness of the project reporting and deliverables.
1.2 Planning and organising of Continual Professional Development (CPD) activities calendar and specific IOPSA workshops and encourage industry activity suppliers to have the training material and CPD activities accredited.
1.3 Arranging hospitality, room layout and equipment for participants attending workshops and events, liaison with Facilitators, booking training rooms, printing and distributing course notices and materials and ensuring required equipment is available, and in working order, for the efficient running of all relevant events.
1.4 Co-ordinating and ensuring project/programme documentation is returned timeously and logged accurately by working with the Project Team Members.
1.5 Developing and maintaining accurate and easily accessible records for all learning and development activities and processes, such as the Project Budget (if applicable), the Project Plan and Learner Database and to create and develop project templates as required by the respective project.
1.6 Liaising with Facilitators and/or learners or any delegates to ensure attendance at the required training course and/or events within the agreed timeframes.
1.7 Working closely with the National Training Manager and Skills Development Provider, where training is offered, to improve the administrative process of the project.
1.8 Advising on Training Policies and Procedures, including resolving or supporting the resolution of problems related to the programme of the learning and organisation development area.
1.9 Creating and managing an Annual Training Plan to ensure deliverables are met and compiling accurate updates to the National Training Manager as required.
1.10 Developing and maintaining productive and professional working relationships with the Stakeholders/Partners.

2. Management information / data collection:
2.1 Creating systems to ensure accurate periodic reporting, such as; creating and maintaining the Learner Database, capturing of assessment results on Learner Database and updating training and learner activity records (e.g. Attendance Register) and ensuring information is accurate and updated.
2.2 Creating systems to record, produce and regularly update the National Training Manager and Project Team in respect of the progress of the project, project deliverables met and forthcoming deliverables as well as the budget.
2.3 Compile the QCTO Quarterly Report for the Assessment Quality Partner for the QCTO, the Monitoring Visit and assist the Training Manager with the Annual Report to the QCTO.


3. Projects and events:
3.1 Assist with the co-ordination and delivery of a range of regular annual events for the Institute. This will include arranging the event and/or meeting, registering of attendees, attending the event and /or meeting as well as promoting IOPSA in a professional manner.
3.2 Co-ordinating, arranging and delivering new learner programme Induction and Graduation Ceremony, registering the attendees and attending the event.

Knowledge requirements:

1. Proven work experience as a Training Co-ordinator or similar role, accurate data analysis and effective timeous reporting.
2. Strong administration and organisational skills.
3. Computer Literate (Word/Excel/Internet/Microsoft Outlook)

NB -  This is an affirmative action job.